Meeting Efficiency Audit (Self Audit)
REQUIREMENT | YES | NO |
---|---|---|
ADHERANCE (meeting practices) | ||
Meeting starts on time | ||
Meeting finishes on time | ||
Agenda published and distibuted before the meeting | ||
No one is surprised by the agenda and subjects discussed | ||
Agenda is followed | ||
Everyone scheduled is present | ||
COMMUNICATION(I listen and I participate) | ||
Discussions prior to the meeting help resolve subjects that require too much discussions during the meeting | ||
The subjects discussed are included in the agenda | ||
Meeting objectives were communicated prior to the meeting | ||
Discussion is encouraged but controlled in order to respect the schedule and to ensure everyone's participation | ||
The participants are prepared and able to participate in the topics discussed | ||
Deviations are controlled and minimized | ||
Everyone participates in the discussions at the appropiate moments | ||
ENGAGEMENT(identify barriers, assignments and resolutions) | ||
Assigned actions are reviewed and their schedule respected | ||
When needed, a task is reassigned but with a shortened timeline | ||
Shortfalls in the action plans are questioned and corrective actions are identified | ||
All relevant actions are reviewed and assigned | ||
All assigned actions have a due date | ||
Assigned dates are reviewed to ensure the right level of urgency | ||
All assigned tasks are reviewed prior to closing the meeting | ||
FEEDBACK(celebrate our successes and focus on the problems) | ||
Successes are recognized during the meeting | ||
Weak performances are identified and reviwed in order to bridge the gap |